Reports To: Vice President of Development and President & CEO
Kohl Children’s Museum of Greater Chicago is a nonprofit organization whose mission is to provide experiences and memories to build a foundation for a lifetime of learning. Through our museum space in Glenview, IL, we offer engaging learning environments featuring interactive exhibits and programs that encourage young children to become effective learners through play. As part of our commitment to ensuring that every child has access to the best learning experiences possible, we extend our footprint throughout the Chicagoland area through outreach programs, traveling exhibits, and partnering with educators to inspire meaningful change in the education of young children.
The Development Assistant is responsible for providing professional administrative support to the Offices of the VP of Development, the Director of Major Gifts and Institutional Giving, and as needed to the President and CEO. This dynamic position requires the ability to anticipate needs, manage logistics, create a welcoming atmosphere, prepare professional reports and documents, and use judgement and critical thinking skills to offer solutions to issues, while projecting a high degree of professionalism and confidentiality.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Prepare progress reports for the VP of Development Department, engage with current and potential donors via phone, email or other means of communication, track contributions, prepare and manage mailing lists, assist with event planning, ensure timely and accurate acknowledgment of contributions, track revenue and expenditures, and manage other development projects as needed
· Update and maintain current Board, ancillary boards, donor and staff lists to ensure record accuracy in the CRM and shared files. Maintain working knowledge of, and regularly utilize, Altru (KCM’s database) to provide timely and accurate department and organizational information.
· Prioritize and assist with calendar management and time commitments for the VP of Development and President and CEO. Respond to inquiries, facilitate date changes, handle meeting requests while troubleshooting conflicts, make sound judgements and recommendations to ensure smooth day-to-day engagements for members of the senior team
· Support the President and CEO and the Board of Trustees. Arrange and handle logistics for the Board and committee meetings and events; schedule meetings, draft agendas, compile, produce and distribute meeting packets, prepare presentations, and record minutes on behalf of the Board Secretary. Produce and distribute Board-related materials including but not limited to the Board directory, meeting documents, individual engagement and giving reports, compliance forms, orientation information, and other materials as needed.
· Arrange and set up meetings, reply to email, answer phones, respond to inquiries, greet and escort guests, ensure meeting rooms are clean and set, manage office supplies, reorder materials, process and distribute daily mail, provide meeting management support
· Manage volunteers as needed for department project work
· Accurately track Board engagement and contributions
· Assist with social media activities and updates; assemble media kits
· Attend Museum and donor activities/events. Prepare name tags and event attendee lists, greet guests, support staff check-in tables, attend planning meetings, prepare donor acknowledgement letters
The successful candidate will possess the following:
· Bachelor’s Degree preferred
· Minimum of 3 years’ experience supporting a Development Team and/or executive management
· Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint; proficiency with Altru and Financial Edge Systems (or requirement to be fully trained within 3 months of hire)
· Exceptional interpersonal skills with a high level of integrity and trustworthiness in managing confidential information
· Efficient time management skills and the ability to identify effective ways of completing tasks
· Positive, friendly, and professional communication skills and demeanor in maintaining relationships with current and potential donors, ancillary board members, colleagues, and guests
· Ability to manage multiple projects concurrently
· Ability to handle tasks in a timely and efficient manner, while understanding priorities
· Excellent writing, grammar, and proofreading skills
· Strong organizational skills and detail-orientation
· Valid driver’s license, own vehicle and good driving record
· Flexibility with work schedule, as necessary, to support weekend scheduling and/or evening activities
HOW TO APPLY:
Interested candidates can submit an online application found on the Careers page of our website, www.kohlchildrensmuseum.org.
Kohl Children’s Museum is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.