Careers at KCM

Accounting Administrator

https://www.kohlchildrensmuseum.org/careers/accounting-administrator/

Hours: Full-time
Reports To: Controller

PURPOSE OF THE JOB
Perform all activities necessary to process and analyze payroll, employee benefits, accounts payable, expense allocations, and accruals. Provide administrative support to organization.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Perform activities to process payroll on a timely basis:
o Ensure receipt of written documentation for all new hires, terminations and all payroll changes
o Input payroll data (wages, deductions, etc.) for all employees
o Review time-off requests and balances and make any necessary adjustments
o Coordinate with department managers to ensure all timecard and time-off request information for each pay period is accurately recorded
o Process bi-weekly payroll
o Import bi-weekly payroll journal entry into accounting software
• Confirm employee benefit information on insurance vendor websites as may be needed, and update employee terminations on the benefit portal
• Perform accounts payable activities:
o Input vendor information in accounting software
o Obtain current W-9 forms, as necessary, for vendors and attach copies to vendors in the accounting software
o Enter accurate invoice and check-request information and account coding.
o Coordinate with department managers to ensure all expense reports and invoices are accurately recorded
o Generate checks, obtain necessary signatures and mail checks
• Record purchase card/credit card expenses making any account-coding changes as necessary
• Record miscellaneous Museum revenues, ie. coin counter and locker revenue, on a weekly, bi-weekly or monthly basis in the accounting software
• Work with executive assistant in identifying and preparing daily check logs and notifying appropriate departments. Maintain copies of check logs and checks.
• Prepare bank deposits and take them to the bank on a weekly basis, or more often, if necessary
• Generate monthly allocation and accrual journal entries:
o Health, dental, vision, long-term disability, short-term disability, group term life, voluntary life and accidental death and dismemberment, postage allocations
o Current month salary, hourly and vacation accruals as well as reversals of previous month’s accruals
o Expense accruals for services rendered, but invoices not yet received at month-end

ADDITIONAL RESPONSIBILITIES

• Manage office supplies and place orders as necessary to ensure availability of supplies
• Troubleshoot copier and postage machine malfunctions and call for service as needed
• Provide accounting support to Controller and CFO as needed
• Perform other duties as assigned

The successful candidate will possess the following:

• Associate Degree (minimum), BA preferred; minimum of 2 Accounting classes required.
• Accounting experience required (1-2 years preferred)
• Demonstrated proficiency with Excel and Word required
• Excellent written and oral communication skills
• Ability to problem solve, apply good judgment, and analyze data
• Valid driver’s license, own vehicle and good driving record
• Flexibility with work schedule, as necessary, to support occasional weekend scheduling and/or evening activities

WORKING CONDITIONS

Customary office-related activities: standing, walking, sitting, bending

PHYSICAL REQUIREMENTS
Moderate lifting (up to 15 pounds)

OTHER DETAILS
The Museum offers a comprehensive benefits package, including medical, dental and vision coverage; 401k, life and disability insurances; paid vacation, sick and personal holidays and a work-life balance culture.

HOW TO APPLY
Interested candidates can submit a resume and cover letter, along with salary requirements to Human Resources at jobs@kcmgc.org.

For more information about the position or the Museum, please visit www.kohlchildrensmuseum.org.

Kohl Children’s Museum is an Equal Opportunity Employer.

Custodian/Housekeeper

https://www.kohlchildrensmuseum.org/careers/custodian-housekeeper/

Hours: Part-time
Reports To: Lead Custodians

The Kohl Children’s Museum of Greater Chicago provides engaging informal learning environments featuring interactive exhibits and programs that encourage young children to become effective learners through self-directed complex play.

We have an opening for additional custodial support for our team. This is a great opportunity to supplement your income while working in a fun, learning environment!

This is a part-time position for hours on Saturday 9am to 5pm, Sunday 12pm to 5pm, and Monday 9am to 1pm. Please apply if you are interested in working all hours or are available for only some of these hours.

Duties include:
• Monitoring, stocking, and tidying bathrooms, cleaning and maintaining indoor facility spaces as needed
• Responding to housekeeping requests and other duties as they arise
• Supporting the overall maintenance of the Museum

The ideal candidate must be friendly, reliable, and have own transportation – and there is no experience necessary!

To apply, call Curt Adams at (847) 832-6884, and leave your name and call-back number. You can also apply in person or on KCM’s website at jobs@kcmcg.org.

For more information about the position or the Museum, please visit www.kohlchildrensmuseum.org.
Kohl Children’s Museum is an Equal Opportunity Employer.

Education Specialist

https://www.kohlchildrensmuseum.org/careers/education-specialist/

Hours: Full-time
Reports To: ​Manager of Education

Hours:​​ Full-time, occasional weeknight and weekend hours

The Education Specialist is responsible for ensuring a quality visitor experience in the museum program and exhibit areas; teaches museum workshops to school groups and childcare groups; and develops and trains staff on age appropriate program activities.
Essential Duties and Responsibilities Include:
• Assist with the development and documentation of early childhood educational programming, following established lesson plan templates, Illinois Early Learning and Development Standards and Common Core Standards.
• Assist with the development of written materials including lesson plans, program activities, workshop materials and training manuals.
• Coordinate group visit activities, conduct focused field trips and support other Museum education programming and activities.
• Coordinate and conduct the Museum’s signature education programming, including Early Childhood Connections and Early Math.
• Conduct the Museum’s public program activities, including Math Counts, Science Sleuths, Tinkering Tuesdays, and Kitchen Creations.
• Assist with and conduct grant-funded and fee-based professional development workshops.
• Engage visitors through developmentally appropriate practices to enhance exhibit experiences.

The successful candidate will possess the following:

• Minimum of an Associate’s degree in Early Childhood Education, Elementary Education or related field (Education Specialist I). Minimum of a Bachelor’s degree in Early Childhood Education, Elementary Education or related field (Education Specialist II).
• Type 04, 03 or 10 Certification preferred.
• A minimum of 1 year demonstrated experience in an early childhood education setting (PreK – grade 3) or children’s museum setting Experience working with and/or developing STEAM programs, a plus.
• Computer proficiency in Microsoft Office (Word, Power Point, Excel).
• Excellent oral, written and presentation skills.
• Valid Driver’s License, own vehicle and good driving record.
• Flexibility with work schedule to support evening and weekend activities.
• Bilingual in Spanish, a plus.

Physical Activities include:

• Customary office-related activities: standing, walking, sitting, bending.
• Moderate lifting (up to 25 pounds).
OTHER DETAILS
The Museum offers a comprehensive benefits package, including medical, dental and vision coverage; 401k, life and disability insurances; paid vacation, sick and personal holidays and a work-life balance culture.
HOW TO APPLY
Interested candidates can submit a resume and cover letter, along with salary requirements to Human Resources at jobs@kcmgc.org.

For more information about the position or the Museum, please visit www.kohlchildrensmuseum.org.

Kohl Children’s Museum is an Equal Opportunity Employer.

Part-time Pop-Up Museum Exhibit Guide

https://www.kohlchildrensmuseum.org/careers/part-time-pop-up-museum-exhibit-guide/

Hours: Part-time
Reports To: Director of Education

JOB SUMMARY
The Pop-Up Museum Exhibit Guide is responsible for providing an engaging and educational experience for all visitors of the Pop-Up Museum. The Exhibit Guide supports a safe and fun environment through engaging young learners through developmentally appropriate practices to enhance their experience, assisting with opening and closing of the Pop-Up Museum, managing the cleanliness of the exhibits and assisting patrons with any questions or issues as they arise.

Essential Duties and Responsibilities:
1. Ensure a positive visitor experience by supporting the learning and creativity of museum patrons.
2. Encourage patron participation in exhibits through age-appropriate interactions.
3. Set and reset exhibit areas throughout the Pop-Up Museum’s operational hours.
4. Monitor and safeguard young patrons, ensuring that children are with their caregiver as they enter and exit the Museum.
5. Assist with answering patrons’ questions or resolving issues and needs.
6. Conduct sanitation tasks to ensure cleanliness of Pop-Up Museum exhibits.

The successful candidate will possess the following:

Education and Experience
1. At least 16 years of age.
2. Experience working with young children.
3. Ability to communicate in Spanish both verbally and in writing, preferred.
4. Friendly demeanor and positive attitude.
5. Excellent customer service and interpersonal skills.
6. Excellent verbal and written communication skills.

Additional Requirements
1. Must have a valid driver’s license and good driving record.
2. Must have flexibility with work schedule, as necessary, to support weekend scheduling and/or evening activities.

Physical Activities
Moderate lifting (up to 15 pounds).

For immediate consideration, please submit your resume and cover letter along with salary requirements to jobs@kcmgc.org

Play Maker

https://www.kohlchildrensmuseum.org/careers/play-maker/

Hours: Part-time
Reports To: Director of Visitor Experience

The Play Maker is responsible for providing a welcoming experience for all visitors of the Museum. This role assists patrons with admissions and membership purchases, facilitating experiences, and is a point of contact for questions or concerns. The Play Maker will assist with opening and closing of the Museum and managing the cleanliness of the exhibits.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
The Play Maker is a central role to the Museum guest experience. Play Makers will work at both the front desk as well as on the museum floor:
Front Desk
• Provide exceptional customer service in face-to-face interactions with Museum patrons
• Utilize Point-of-Sale system to process admission tickets and membership purchases
• Maintain knowledge of Visitor Experience procedures and Museum information, delivering quality service when assisting patrons with purchases, questions and other needs
• Account for cash drawer and adhere to cash handling procedures at all times
• Assist with answering patrons’ questions and resolve issues as they arise
• Answer the Museum phone line and direct calls, as appropriate
• Monitor Museum entrance, ensuring visitor and child safety
Floor
• Encourage patron participation in exhibits through age-appropriate interactions using humor, games, activities and imaginative play
• Monitor and safeguard young patrons, ensuring that children are with their caregiver as they enter and exit the Museum
• Act as the point of contact for the party host. Assist with set up, announcements and end of party activities
• Set and reset exhibit areas throughout the Museum’s operational hours
• Conduct sanitation tasks to ensure cleanliness of Museum exhibits

The successful candidate will possess the following:
• Ability to work with young, energetic children
• Excellent customer service and interpersonal skills
• Friendly demeanor and positive attitude
• Some work experience in a Museum or customer-facing role, preferred
• Experience working with children, preferred
• Be at least 16 years of age

This is a part-time position, up to 20 hours/week. Interested candidates must have flexibility with work availability to support weekend scheduling and/or evening activities.

HOW TO APPLY:
Interested candidates can submit an online application found on the Careers page of our website, kohlchildrensmuseum.org or send your resume to jobs@kcmgc.org.

For more information about the position or the Museum, please visit www.kohlchildrensmuseum.org.

Pop-Up Museum Facilitator

https://www.kohlchildrensmuseum.org/careers/pop-up-museum-facilitator-2/

Hours: Part-time
Reports To: Director of Education

Seasonal role: October 2019 – May 2020
• National Museum of the American Sailor at Naval Station Great Lakes in October and November
• Waukegan in February and March
• Round Lake Beach in April and May

Hours: Part Time, up to 25 hours/week

Kohl Children’s Museum of Greater Chicago is a nonprofit organization whose mission is to provide experiences and memories to build a foundation for a lifetime of learning. Through our museum space in Glenview, IL, we offer engaging learning environments featuring interactive exhibits and programs that encourage young children to become effective learners through play.

As part of our commitment to ensuring that every child and family has access to a high-quality children’s museum experience, we’ve developed our newest outreach program, the Pop-Up Museum, to better serve children and families in under-resourced areas, bringing our exhibits and education programming directly to them. Our first Pop-Up Museum in 2019 will be located in Waukegan, IL.

The Pop-Up Museum Facilitator is responsible for providing an engaging and educational experience for all visitors of the Pop-Up Museum. The Facilitator supports a safe and fun environment by engaging young learners through developmentally appropriate practices to enhance their experience, assisting with opening and closing of the Pop-Up Museum, managing the cleanliness of the exhibits and assisting patrons with any questions or issues as they arise.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
The Facilitator is a central role to the Pop-Up Museum guest experience. Facilitators will:
• Ensure a positive visitor experience by supporting the learning and creativity of museum patrons
• Encourage patron participation in exhibits through age-appropriate interactions
• Set and reset exhibit areas throughout the Pop-Up Museum’s operational hours
• Monitor and safeguard young patrons, ensuring that children are with their caregiver at all times
• Assist with answering patrons’ questions or resolving issues and needs
• Conduct sanitation tasks to ensure cleanliness of Pop-Up Museum exhibits

The successful candidate will possess the following:
• Ability to work with young, energetic children
• Friendly demeanor and positive attitude
• Excellent customer service and interpersonal skills
• 1-2 years’ experience working with or supporting the educational learning of young children
• Previous experience in a museum or customer-facing role, preferred
• Bilingual Spanish/English, strongly preferred

JOB DETAILS

This is a seasonal role, beginning October 2019 and extends through May 2020, with opportunities for continued employment at future Pop-Ups.

Part-time, up to 25 hours/week.

Weekday and weekend availability needed.

Locations vary by date:

• National Museum of the American Sailor at Naval Station Great Lakes in October and November
• Waukegan in February and March
• Round Lake Beach in April and May

HOW TO APPLY
Interested candidates can submit an online application at: www.kohlchildrensmuseum.org/jobs. You can also submit your resume or a letter of interest to jobs@kcmgc.org.

For more information about the position or the Museum, please visit www.kohlchildrensmuseum.org.

Kohl Children’s Museum is an Equal Opportunity Employer.

Signature Events and Donor Relations Manager

https://www.kohlchildrensmuseum.org/careers/signature-events-and-donor-relations-manager/

Hours: Full-time
Reports To: VP of Development

PURPOSE OF THE JOB
The role of the Signature Events & Donor Relations Manager is to ensure the financial success and streamlined execution of the Kohl Children’s Museum Signature Events including the Gala, Touch-A-Truck and Golf Outing. This team member will also oversee the planning and execution of donor events and activities that fulfill giving benefits. This professional serves as the Museum’s staff liaison to the Woman’s Board and the Development Board, who are volunteer fundraising and awareness building groups.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Develop all components of fundraising events including the creation and execution of goals, strategies, budgets, plans and timelines.
• Partner with internal and external stakeholders to create strategies for successful events including but not limited to branding, sponsorships, ticket sales, contributions, in-kind donations, auction packages and all ancillary activities.
• Meet or exceed budgeted revenue and expenses; report on financial outcomes, process and acknowledge payments, ensure the accuracy of reports.
• Oversee event-related logistics and relationships. Ensure the accuracy of contracts, handle all details with venues, outside vendors, etc.
• Manage the Woman’s Board and Development Board engagement activities; set meeting dates and agendas, create a welcoming atmosphere, prepare volunteer leaders for meetings and activities, track engagement, monitor and support membership status and recruitment.
• Coordinate Signature Event Committees; set meeting dates and agendas, take minutes, prepare volunteer leaders with KCM information (budgets, preferred vendors, etc.), track participation status, handle logistics, acknowledge participation and committee involvement.
• Create meaningful engagement with Kohl Children’s Museum through donor-centric stewardship activities.

Other duties and responsibilities:
• Maintain and execute stewardship of event related donors/sponsors.
• Perform administrative duties: recruit and train volunteers, manage website development and content, execute a communications plan, correspond with donors and committee members, solicit in-kind donations, follow-up on requests, coordinate meetings and work with committees as needed, support mailings and follow-up phone calls, as needed.
• Write Woman’s Board and Development Board communications. Respond to phone, email, mail and social media with donor-centric messaging.
• Stay current on industry trends, committee ideas, current and new vendors, etc.
• Positively support the Development Team as well as the entire KCM staff in the professional execution of Development-related activities.
• Ensure accurate maintenance of records and constituent data in the Museum’s CRM.
• Communicate with the VP of Development on the progress of event and Board related activities.
• Supervise volunteers with assignments and workload.
• Create, manage and prepare Development reports, as assigned.
• Perform other Development-related tasks and special projects as assigned.

The successful candidate will possess the following:

• Bachelor’s degree in a related field.
• A minimum of 3 years of direct work experience in an event related fundraising position.
• Experience working with a fundraising or constituent management software.
• Experience working in a Museum or nonprofit environment, preferred.
• Previous fundraising experience with demonstrated success in events.
• Excellent organizational skills with the ability to manage deadlines, meet a budget and prioritize workload to meet business needs.
• Exceptional oral and written communication skills with the ability to multi-task.
• Strong project management skills with ability to self-manage projects from beginning to completion.
• Effective, professional relationship management skills with the ability to exercise good judgment when interacting with KCM stakeholders, donors and constituents.
• Friendly demeanor and ability to work collaboratively with individuals of all levels of an organization.
• Proficiency in office technology and software (Microsoft Office suite).
• Ability to maintain confidentiality and exercise discretion in handling sensitive matters.

Additional Requirements:

• Must have a valid driver’s license, own vehicle and good driving record.
• Must have flexibility with work schedule, as necessary, to support weekend and evening activities.

OTHER DETAILS
The Museum offers a comprehensive benefits package, including medical, dental and vision coverage; 401k, life and disability insurances; paid vacation, sick and personal holidays and a work-life balance culture.

HOW TO APPLY
Interested candidates can submit a resume and cover letter, along with salary requirements to Human Resources at jobs@kcmgc.org.

For more information about the position or the Museum, please visit www.kohlchildrensmuseum.org.

Kohl Children’s Museum is an Equal Opportunity Employer.