Careers at KCM

Executive Assistant

https://www.kohlchildrensmuseum.org/careers/executive-assistant/

Hours: Full-time
Reports To: President & CEO

Full-time, occasional evening and weekend hours

The Executive Assistant provides a wide variety of support and assistance to the President & CEO (“President”) to ensure efficient and quality performance of the Executive office. This position represents the office of the President, befitting that of the President’s vision and the Museum’s mission, and serves as primary support to the Museum’s Board of Trustees. This full-time role will require occasional evening and weekend hours and travel in the Chicagoland area.

Essential Duties and Responsibilities Include:

• Manage and maintain the President’s daily schedule through planning and scheduling meetings, conferences, travel, and other activities.
• Handle all administrative tasks, including, but not limited to, processing incoming mail, answering phones, file maintenance, preparing and managing distribution of correspondence materials including letters, proposals, reports and emails for the Executive office.
• Provide all necessary support for all activities and functions of the Board of Trustees and subcommittees, including, but not limited to, the preparation of agendas, distribution of materials and transcribing of meeting minutes.
• Support the President’s role in fundraising activities in coordination with the Development department, including the coordination of donor meetings, preparation of materials, and maintaining information in the Museum’s donor database.
• Responsible for maintaining and ensuring all Board member lists and information are up to date.
• Manage the creation and distribution of the Museum’s Board materials for Board meetings and functions.
• Maintain the Executive office budget by monitoring spending costs and preparing expense reports.
• Serve as backup to answer Museum phone lines, as needed.
• Perform other related duties and participate in special projects as assigned.

The successful candidate will possess the following:

Education and Experience
• At least 2 years’ experience in an administrative assistant role, with direct experience in coordinating activities and meetings, event planning and managing schedules.
• Bachelor’s degree in a relevant field or equivalent work experience.
• Experience in a non-profit environment preferred.

Skills and Abilities
• Excellent organizational skills with ability to manage deadlines and prioritize workload to meet business needs.
• Strong attention to detail and ability to multi-task.
• Must have outstanding oral and written communication skills.
• High proficiency in a range of office technology and tools, including Microsoft Office and CRM software.
• Friendly demeanor and ability to work with individuals of all levels of an organization, including senior level executives.
• Flexible and adaptable to a variety of work-related situations.
• Ability to maintain confidentiality and exercise discretion in handling sensitive Executive office matters.
• Familiarity with donor database management preferred.

Additional Requirements
• Must have a valid driver’s license, own vehicle and good driving record.
• Must have flexibility with work schedule, as necessary, to support evening and/or weekend activities of the Executive office.

Physical Activities include:
• Usual and customary office activities: Sitting, walking, standing, bending, kneeling and squatting, moderate lifting
• Standing and walking may be required while supporting special events and/or Museum activities.

For immediate consideration, please submit your resume and cover letter along with salary requirements to Human Resources at www.kohlchildrensmuseum.org/jobs/

Exhibit Guide

https://www.kohlchildrensmuseum.org/careers/exhibit-guide/

Hours: Part-time
Reports To: Director of Visitor Experience

The Exhibit Guide is responsible for providing an engaging and educational Museum experience for all visitors of the Museum. The Exhibit Guide supports a safe and fun environment through core operational duties, including facilitating positive interactions with our patrons, opening and closing of the Museum, managing the cleanliness of the exhibits and assisting patrons with any questions or issues as they arise.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
The Exhibit Guide is a central role to the Museum guest experience. Exhibit Guides will:
• Encourage patron participation in exhibits through age-appropriate interactions using humor, games, activities and imaginative play.
• Monitor and safeguard young patrons, ensuring that children are with their caregiver as they enter and exit the Museum.
• Assist with answering patrons’ questions or resolving issues and needs.
• Set and reset exhibit areas throughout the Museum’s operational hours.
• Conduct sanitation tasks to ensure cleanliness of Museum exhibits.

The successful candidate will possess the following:
• Ability to work with young, energetic children
• Excellent customer service and interpersonal skills
• Friendly demeanor and positive attitude
• Some work experience in a Museum or customer-facing role, preferred
• Experience working with children, preferred

This is a part-time position, up to 20 hours/week. Interested candidates must have flexibility with work availability to support weekend scheduling and/or evening activities.

HOW TO APPLY:
OTHER DETAILS
The Museum offers a comprehensive benefits package, including medical, dental and vision coverage, 401k and life insurances; paid vacation, sick and personal holidays; and a work-life balance culture.
 
HOW TO APPLY

Interested candidates can submit an online application found on the Careers page of our website, kohlchildrensmuseum.org/jobs or send resume and cover letter to to Cheryl Crawford at ccrawford@kcmgc.org.

For more information about the position or the Museum, please visit www.kohlchildrensmuseum.org.

Grant Writer

https://www.kohlchildrensmuseum.org/careers/grant-writer/

Hours: Full-time
Reports To: Vice President of Development

Kohl Children’s Museum of Greater Chicago is a nonprofit organization whose mission is to provide experiences and memories to build a foundation for a lifetime of learning. Through our museum in Glenview, IL, we offer engaging learning environments featuring interactive exhibits and programs that encourage young children to become effective learners through self-directed play. As part of our commitment to ensuring that every child has access to the best learning experiences possible, we extend our footprint throughout the Chicagoland area through outreach programs to inspire meaningful change in the education of young children.

The Museum is seeking an organized and self-motivated Grant Writer. This role is responsible for implementing all activities associated with the Museum’s grant calendar, including grant writing, research, administration, and supporting the goals of the Development department to grow the funding to support, the Museum’s programmatic work.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Identify and research funding prospects, concentrating on government, private and corporate foundations.
Develop and oversee a portfolio of institutions that support the Museum, maintaining a detailed calendar of grant application and cultivation deadlines.
Prepare and submit grant applications and reports for government, private and corporate foundations.
Develop and foster relationships with institutional funders, identifying networking opportunities through Museum connections.
Ensure funds are received and entered in the Museum’s constituent management system.

ADDITIONAL RESPONSIBILITIES

Directly support the creation and preparation of communication materials for the Development team, including annual reports, acknowledgment letters, and special events correspondence.

In collaboration with Museum staff, compose compelling narratives demonstrating the impact of the Museum’s programming.

Ensure accurate maintenance of records and constituent data in the Museum’s constituent management system.

Support the Development team in the planning and execution of Development events and activities, as needed.

Perform other Development-related tasks and special projects, as assigned.

 
The successful candidate will possess the following:

Bachelor’s degree in a related field

Previous experience in institutional fundraising or nonprofit development, preferably with experience writing grant proposals

Exceptional oral and written communication skills, including editing

Excellent organizational skills with ability to meet deadlines and prioritize workload to meet business needs

Strong project management skills with ability to self-direct projects to completion

Friendly demeanor and ability to work collaboratively with individuals at all levels of the organization

Proficiency in office technology and software (Microsoft Office suite)

Ability to maintain confidentiality and exercise discretion in handling sensitive matters

 
OTHER DETAILS
The Museum offers a comprehensive benefits package, including medical, dental and vision coverage, 401k and life insurances; paid vacation, sick and personal holidays; and a work-life balance culture.
 
HOW TO APPLY
Interested candidates can submit a resume, cover letter, and two professional writing samples (maximum of two pages each), along with salary requirements, to Cheryl Crawford at ccrawford@kcmgc.org.